Procurement & Event Services

Fil-Am FEST Inc. invites qualified vendors and service providers to submit bid proposals and quotations for goods and services supporting our cultural festivals, vendor fairs, and fundraising programs.

We welcome competitive bids from experienced suppliers who can deliver high-quality, reliable services aligned with our event standards.

Before submitting your proposal, please review the categories currently open for bidding.

Supplies & Services Open for Bidding

1. Event Equipment & Rentals

  • Tents, tables, chairs, staging

  • Booth structures and display systems

  • Pipe and drape setups

2. Food & Beverage Services

  • Caterers (cultural and general cuisine)

  • Beverage suppliers

  • Food trucks and mobile vendors

3. Audio-Visual & Technical Services

  • Sound systems and microphone rentals

  • LED screens and projection equipment

  • Event lighting and production support

  • DJ and music equipment rental

4. Event Décor & Printing

  • Balloon décor and event styling

  • Floral arrangements

  • Custom signage and banner printing

  • Backdrops and themed props

5. Promotional Materials & Merchandising

  • Custom apparel and T-shirts

  • Souvenirs and branded giveaways

  • Bags and packaging supplies

6. Photography & Videography

  • Event photography and photo booths

  • Video production and editing

  • Live streaming and social media coverage

7. Security & Logistics

  • Licensed event security personnel

  • Crowd management services

  • On-site medical or first aid services

  • Delivery and transportation services

8. Professional & Operational Services

  • Cleaning and waste management

  • Event staffing support

  • Printing and graphic design services

Evaluation & Selection Process

After submitting your bid, you can expect:

Proposal Review
Our procurement team evaluates submissions based on cost-effectiveness, service quality, experience, reliability, and event alignment.

Vendor Selection
Selected vendors may be contacted within 7–10 business days for clarification, negotiation, or final approval.

Agreement & Engagement
Approved vendors will receive official confirmation and any required service agreements or contracts before engagement.

Fil-Am FEST Inc. reserves the right to accept or decline proposals based on event needs, budget, and overall suitability.

Questions?

For inquiries prior to submission, contact:
📧 hello@filamfestinc.org

Ready to Submit Your Bid?

Click below to complete our secure submission form and upload required documents.

Submit a Bid Proposal